- Manage governance processes, including board and committee meetings, information exchange with directors, new director orientation, strategic planning, and disclosure of information to the public
- Arrange, convene and hold annual, ordinary or special general meetings of shareholders and make prior recommendations to the board of directors on matters put forward for shareholders to vote at the meetings
- Assess and manage compliance with corporate governance laws, regulations and practices
- Assess legal and regulatory developments affecting company operations, including listing rules
- ensure directors are properly notified
- Ensuring company compliance with regulations
- Communicate and provide advice to the Chairman and Directors on corporate governance matters
- Communicate with stakeholders to ensure that the board hears their views and conveys the board's decisions
- Manage investor relations on corporate governance matters
COMPANY SECRETARY
Importance of company secretary
OUR SERVICES
CLG GROUP COMPANY SECRETARY 1Hong Kong Limited Company FormationHK$6,500 Up
Services Including:
- Provide Initial Company Name Search
- Prepare And Submit The Statutory Documents
- Company Secretary Service For 1 Year
- Prepare The Initial Board Meeting Minutes And Director's Statement
- Prepare Significant Controllers Register
**The establishment fee includes the government registration fee of HK$1,720 and one-year Business Registration Fee
A Company Kit Set will be distributed after completing
the registration and Kit set includes:
- A Company Registration Certificate(Original/Copy)*
- A Year Validity Business Registration Certificate (Original/Copy)*
- Company Policy（6 copies）
- A Common Seal
- A Statutory Register Record
- A 20-Page Stock Book
- Documents Required For Opening A Bank Account
- A Round Seal
- A Signature Stamp
*Registration in electronic or hard copy form will be charged with same price
CLG GROUP COMPANY SECRETARY 2Company Secretary (A Year)HK$1,800 Up
Services Including:
- Served As Company Secretary For One Year
- Prepare And Submit The Statutory Documents Including Annual Returns
- Prepare Minutes For Directors' Or Shareholders' Meetings
- Prepare Significant Controllers Registers
- Prepare Required Documents For Bank Account Set-Up
Service 1: Charge for establishing Hong Kong Limited Company include the first-year service fee and the it will be charge annually after the expiration date.
CLG GROUP COMPANY SECRETARY 3Registered Address Service (A Year)HK$1,500 Up
Services Including:
- Collection Of Mails From Government And Bank
CLG GROUP OTHER COMPANY SECRETARY 1Deregistration ServicesHK$4,000 Up
Services Including:
- Prepare and Submit the statutory documents
- Prepare the withdrawal meeting documents
Including a Notice of No Objection to a Company and Deregistration of Private Companyy
CLG GROUP OTHER COMPANY SECRETARY 2Serve As Designated Representative (One Year)HK$1,000 Up
Services Including:
- Prepare of Significant Controllers Register and Knowing as Designated Representative
CLG GROUP OTHER COMPANY SECRETARY 3Trademark RegistrationHK$4,000 Up
Services Including:
- Professional advice and consultation on trademark classes
- Prepare and submit the registered trademark documents
*The withdrawal procedure takes 6 months
CLG GROUP OTHER COMPANY SECRETARY 4Changing Business Name ServiceHK$1,100 Up
Services Including:
- Prepare and submit the documents
- Preparatory board minutes or resolutions
- A round seal
- a signature Stamp
CLG GROUP OTHER COMPANY SECRETARY 5Share AllotmentHK$2,000 Up
Services Including:
- Prepare and submit the share allotment documents
- Prepare relevant meeting minutes or resolutions
- Update the shareholder register
- Prepare the latest Shareholders' Agreement
*The withdrawal procedure takes 6 months
CLG GROUP OTHER COMPANY SECRETARY 6Share Transfer ServiceHK$3,500 Up
Services Including:
- Prepare the documents of share transfer
- Prepare relevant meeting minutes or resolutions
- Update the register of shareholders
- Prepare the latest Shareholders' Agreement
HK$3,500 Up
*For e-Stamping
Documents obtained
- E-stamp Certificate and transfer instruments
- A Latest register of shareholders
- A latest Shareholders' Agreement
HK$4,000 Up
*For conventional printing #Limited to 5 share conversion documents, an additional HK$500 will be charged for the 6th and no more than 8 copies. If the stamp duty exceeds HK$100, an additional fee will be charged.
To manage accounts Fees are negotiable
For more information on company secretary service, please contact our professional consultants and we will provide you with a FREE consultation.
CONTACT USFAQs
1Can a non-Hong Kong resident be appointed as a director and company secretary of a local limited company?
- A non-Hong Kong resident can be appointed as a director of a local limited company. However, the company secretary, who is a natural person, should ordinarily reside in Hong Kong. For company secretary which is a body corporate, its registered office or place of business should be in Hong Kong. A private local limited company must have at least one director who is a natural person and one company secretary. The sole director cannot act as the company secretary of the same company.
2Are there any changes in the reporting requirements for company secretaries under the companies ordinance (cap. 622)?
- Yes. Company secretaries who are natural persons are only required to report their correspondence addressed to the Registrar of Companies instead of their usual residential addresses.
3My company was incorporated before the commencement of the companies ordinance on 3 march 2014. Do I need to report the correspondence address of the existing individual company secretary of my company?
- According to section 118(5) of Schedule 11 to the Companies Ordinance (Cap. 622), in the case of a company secretary of an existing company who is a natural person, the address of the company's registered office is to be regarded, on and after the commencement date of section 650, as the correspondence address of the company secretary. The operation of section 118(5) does not give rise to any duty to deliver a notice of change in particulars of the company secretary to the Registrar of Companies under section 652 of the Companies Ordinance (Cap. 622).”
4If my company was incorporated before 3 march 2014 and has not reported the correspondence address of the existing individual company secretary on or after 3 march 2014, what information will be shown in the companies register as the correspondence address of the company secretary?
- According to section 27(3) of the Companies Ordinance (Cap. 622), the Registrar of Companies must record the address of the company's registered office as shown on the register of companies under the Predecessor Ordinance (i.e. the Companies Ordinance (Cap. 32) ) as in force from time to time before the commencement date of the Companies Ordinance (Cap. 622)) immediately before the commencement date of the section (i.e. 3 March 2014) as the correspondence address of the company secretary.”
5What form should I use to report the appointment of company secretary or company secretary ceasing to hold office? What is the prescribed time for delivery of the form?
- You should deliver a Form ND2A “Notice of Change of Company Secretary and Director (Appointment/Cessation)” to report the appointment of company secretary or company secretary ceasing to hold office within 15 days after the appointment or cessation for registration.
6What form should I use to report a change in particulars of company secretary? What is the prescribed time for delivery of the form?
- You should deliver a Form ND2B “Notice of Change in Particulars of Company Secretary and Director” to report the change in particulars of company secretary within 15 days after the change for registration.
7In a case where the company secretary of a company resigns, is it necessary for the resigning company secretary to deliver a form nd4 for registration if the company has already notified the registrar of companies of the resignation in the specified form nd2a?
- In the event that the organization has effectively conveyed Form ND2A about the abdication of its organization secretary, it isn't necessary for the resigning organization secretary to convey the Form ND4 once more. It is just when the resigning organization secretary accepts that the organization won 't notify this fact to the Registrar of Companies that a Form ND4 ought to be conveyed for enrollment.
8What are the duties of the company secretary?
- The main responsibility of the company secretary is to ensure that the company’s daily operations have complied with relevant legal requirements and to assist in informing the government of changes in the company’s structure.
9Can my limited company have no company secretary?
- Article 474 of the Companies Ordinance stipulates that a company must have a company secretary.
10Why can't I be a shareholder, director and company secretary of a one-person company at the same time?
- Article 475 of the Companies Ordinance stipulates that if a director of a private company is the sole director of the company, he shall not concurrently serve as the company secretary of the company.
11Can I use my own limited company as the company secretary of my other limited company?
- For reference, if you do not meet the following conditions, the company concerned must apply for a trust or company service provider license to become the company secretary of the company: You are a member of a group of companies; You did not charge fees for the company services provided to other members of the group; and You only provide company services to other members of the group and not to any other person. The above situation is an example where there is no need to apply for a trust or company service provider license. As for the case where a member of a company group provides company services purely to other members of the group, the member is usually not regarded as providing company services in the form of business, and there is usually no need to apply for a trust or company service provider license. If you have any questions about individual situations, you can consider seeking professional advice.
12How do I cooperate with the company secretary to perform better work?
- If the customer has any internal changes/data changes/ submitted any documents to the Companies Registry during the service period, the customer must actively return a copy of the documents to the company within 7 working days, otherwise the company will prepare according to the existing records document. If any changes are required after the submission of the documents or the relevant documents are not accepted by the Companies Registry, the administrative fees or fines incurred will be borne by the customer.
13Can a director concurrently serve as the company secretary
- Yes, as long as the director meets the requirements (the company secretary can be an individual or a corporate body (a limited company). If an individual, he must be a Hong Kong resident who has reached the age of 18; if he is a company legal person, he must be in Hong Kong-registered limited company.) Yes. However, if a limited company has only one director, that director cannot concurrently serve as the company secretary.
14Can a shareholder concurrently serve as the company secretary
- Yes, as long as the shareholder meets the above requirements (the company secretary can be an individual or a legal entity (a limited company). If an individual, he must be a Hong Kong resident over 18 years old; if he is a corporate legal person, he must It is a limited company registered in Hong Kong.). However, if the shareholder is also a director and is the only director of the company, then the shareholder cannot concurrently hold the position of company secretary.
15Does the company secretary have the power to manage the company?
- The company secretary does not have the power to manage the company. For example, the company secretary may not sign the purchase and sale agreement of goods or services with the company's suppliers in the name of the company, nor does he have the power to sign various investment agreements on behalf of the company, unless it is formally authorized by the board of directors.
